Date of deadline:24 March 2023 @ 1000hours.

This document is a request for quotation inviting reputable suppliers for the supply and delivery of Fertilizer Blending Raw Materials

Details are as specified below:

RFQ NUMBER DESCRIPTION
CCL/ZPIBLE/01/2023Supply and Delivery of Fertilizer Blending Raw Materials

Part 1: Bidding Procedures

References: CCL/ZPIBLE/01/2023

References to the Act are to the Public Procurement and Disposal of Public Assets Act [Chapter22:23] and references to the Regulations are to the Public Procurement and Disposal of Public Assets (General) Regulations (Statutory Instrument No. 5 of 2018).  The terms and requirements in the Act and Regulations govern the submission of quotations should be read by all potential suppliers.

Preparation of Quotations

You are requested to bid for the supply of the goods specified in the Statement of Requirements below, by completing and returning the following documentation, all submitted documents should be in English language.

  1. the Statement of Requirements in Part 2.
  2. A copy of
  3. Proof of registration with Procurement Regulatory Authority of Zimbabwe in 2023 or evidence that you are in the process of registering with Procurement Regulatory Authority of Zimbabwe.
  4. Valid Tax Clearance Certificate for local suppliers or its equivalent for foreign suppliers
  5. CR 6 (List of Directors) for local suppliers or its equivalent for foreign suppliers
  6. Certificate of Incorporation for local suppliers or its equivalent for foreign suppliers.

You are also required to pay the administration fee of USD$400 payable by suppliers for quotations subject to prior review by the Special Procurement Oversight Committee in terms of section 54 of the Act and as set out in Part IV of the Fifth Schedule to the Regulations. Domestic bidders to pay the fees using the official interbank rate of Reserve bank of Zimbabwe on the date of making payment and foreign bidders to pay IN United Staes Dollars in the given below FCA Account. The fees are paid directly to the Procurement Regulatory Authority of Zimbabwe, below are their banking details. Suppliers must attach Proof of payment to their quotations.  Also, the winning bidder shall pay contract administration fee directly to the Procurement Regulatory Authority of Zimbabwe upon the award.

DOMESTIC TRANSFERS (LOCAL)

 NAME OF ACCOUNT: PROCUREMENT REGULATORY AUTHORITY OF ZIMBABWE

BANK NAME: COMMERCIAL BANK OF ZIMBABWE (CBZ),

BRANCH: KWAME NKRUMAH

ACCOUNT NUMBER: 10721064850020

PURPOSE: REGISTRATIONS, BID
ESTABLISHMENT FEES; TRAINING
FEES; AND ADMIN FEES (Contract,
SPOC & Other Admin Fees)

FCA ACCOUNT (FOREIGN DEPOSITS) PAYMENT

NAME OF ACCOUNT: PROCUREMENT REGULATORY AUTHORITY OF ZIMBABWE.
INSTRUCTIONS: CURRENCY: UNITED STATES DOLLARS (USD)
ACCOUNT NUMBER: 10721064850108

BRANCH SORT CODE: 6101

SWIFT CODE: COBZZWHAXXX
PURPOSE: REGISTRATIONS, BID
ESTABLISHMENT FEES; TRAINING
FEES; AND ADMIN FEES (Contract,
SPOC & Other Admin Fees)

Evaluation of Quotations

Quotations will be evaluated using the following methodology:

  1. Preliminary examination to confirm that all documents required have been provided, to confirm the eligibility of Bidders in terms of section 28 (1) of the Regulations and to confirm that the Quotation is administratively compliant in terms of section 28 (2) of the Regulations.
  2. Technical evaluation to determine substantial responsiveness to the specifications in the Statement of Requirements;
  3. Financial evaluation (comparison of prices)

Quotations failing any stage will be eliminated and not considered in subsequent stages.

Evaluation Criteria

  1. Eligibility and Administrative- Mandatory (Failure leads to disqualification)
Evaluation ParameterCompliant/Non-Compliant
ALL BIDS AND SUPPORT DOCUMENTS MUST BE IN ENGLISH LANGUAGE
Bid validity shall be 30 days 
Certificate of Incorporation for local bidders/ equivalent for foreign bidders 
CR 6 (List of Directors) for local bidders/ equivalent for foreign bidders 
Valid Tax Clearance certificate for local bidders/ equivalent for foreign bidders 
PRAZ Registration certificate 
  1. Technical evaluation- Shall be done using Technical Specification
Evaluation ParameterScored on Likert scale of 1-5.
ALL BIDS AND SUPPORT DOCUMENTS MUST BE IN ENGLISH LANGUAGE
Completed Technical Specifications.See Technical specification sheets attached and comply to all its requirements as stated.
  1. Financial evaluation- Shall be done as per table below.
Evaluation ParameterScored on Likert scale of 1-5.
ALL BIDS AND SUPPORT DOCUMENTS MUST BE IN ENGLISH LANGUAGE
Prices submitted by biddersAs quoted in the statement of requirements and shall be total cost to Procuring Entity per lot.

Lots and Packages

The requirement is divided into lots and packages, as indicated in Part 2 i.e., Statement of Requirements. Bidders can bid for more than one lot and any combination as they wish. Evaluation and award shall be per total lot.

Validity of Quotations

The minimum period for which the supplier’s quotation must remain valid is Thirty (30) days from the deadline for the submission of quotations.

Submission of Quotations.

Quotations must be submitted through email on Company letterhead with banking details to the email address below, no later than the date of the deadline below.

Date of deadline:24 March 2023 @ 1000hours. 

Submission email address:            mhlangan@zimphos.co.zw and copy nyamutswak@zimphos.co.zw

Late submissions will not be accepted.

Currency

Quotations should be priced in United States Dollars. However, payment by the procuring Entity shall be in United Staes Dollars or any other currencies convertible at the Reserve Bank of Zimbabwe prescribed rate at the time of payment.

The currency of evaluation will be United States Dollars.  Quotations in other currencies will be converted to this currency for evaluation purposes only, using the exchange rates published by the Reserve Bank of Zimbabwe on the date of the submission deadline, see http://www.rbz.co.zw/.

                Statement of Requirements

List of Goods and Price Schedule

Currency of Bid:………………….……..

LOT 1          – MAPG

LOTSDescription of GoodsQuantity²Unit Price3Total Price
  TONNES[to be provided by the Bidder][to be provided by the Bidder]
1MAPG330  

LOT 2- MOPG

LOTSDescription of GoodsQuantity²Unit Price3Total Price
  TONNES[to be provided by the Bidder][to be provided by the Bidder]
1MOPG140  

LOT 3-SOPG

LOTSDescription of GoodsQuantity²Unit Price3Total Price
  TONNES[to be provided by the Bidder][to be provided by the Bidder]
1SOPG100  

LOT 4-SOAG

LOTSDescription of GoodsQuantity²Unit Price3Total Price
  TONNES[to be provided by the Bidder][to be provided by the Bidder]
1SOAG65  

LOT 5-FILLER (2 10 0 9S)

LOTSDescription of GoodsQuantity²Unit Price3Total Price
  TONNES[to be provided by the Bidder][to be provided by the Bidder]
1FILLER (2 10 0 9S)240  

LOT 6-ULEXITE

LOTSDescription of GoodsQuantity²Unit Price3Total Price
  TONNES[to be provided by the Bidder][to be provided by the Bidder]
1ULEXITE9  

NB 1: SUPPLIERS MUST STATE PAYMENT TERMS.

NB 2: EVALUATION SHALL BE DONE PER TOTAL PRICE PER LOT.

NB3; SUPPLIERS MUST STATE DELIVERY TERMS (INCORTERMS) & DELIVERY PERIOD

                 Technical Specification and Compliance Sheet

Name of Supplier: 
Quotation Number: 

The Goods must comply with following Technical Specifications and Standards:

[Columns a and b are completed by the Procuring Entity.  Column c must be completed by the Supplier to indicate the full specification of the items offered and their compliance with the specification required (in Column b)]

LOT 1- MAPG

1MAPGSEE TECHNICAL SPECIFICATION ATTACHED- ANNEXURE 1– PLEASE COMPLY TO ALL THE REQUIREMENTS STATED IN THE SPECIFICATION

LOT 2- M0PG

1 M0PGSEE TECHNICAL SPECIFICATION ATTACHED- ANNEXURE 2– PLEASE COMPLY TO ALL THE REQUIREMENTS STATED IN THE SPECIFICATION

LOT 3- SOPG

1 SOPGSEE TECHNICAL SPECIFICATION ATTACHED- ANNEXURE 3– PLEASE COMPLY TO ALL THE REQUIREMENTS STATED IN THE SPECIFICATION

LOT 4- SOAG

1SOAGSEE TECHNICAL SPECIFICATION ATTACHED- ANNEXURE 4– PLEASE COMPLY TO ALL THE REQUIREMENTS STATED IN THE SPECIFICATION

LOT 5- FILLER (2 10 0 9S)

1FILLER (2 10 0 9S)SEE TECHNICAL SPECIFICATION ATTACHED- ANNEXURE 5– PLEASE COMPLY TO ALL THE REQUIREMENTS STATED IN THE SPECIFICATION

LOT 6- ULEXITE

1ULEXITESEE TECHNICAL SPECIFICATION ATTACHED- ANNEXURE 6– PLEASE COMPLY TO ALL THE REQUIREMENTS STATED IN THE SPECIFICATION

The detailed technical evaluation will examine the technical specification of the items offered and determine whether this meets the minimum specification as per attached specification sheets.

CHEMPLEX CORPORATION RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL QUOTATIONS AT ITS DISCRETION, WITHOUT ASSIGNING ANY REASON WHATSOEVER. CHEMPLEX CORPORATION IS NOT BOUND TO ACCEPT THE LOWEST OFFER OR QUOTATION AND RESERVES THE RIGHT TO CANCEL OR ANNUL THE REQUEST FOR QUOTATION AT ANY TIME.

 ——————————————-END—————————————

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