Details are as specified below:
| RFQ NUMBER | DESCRIPTION |
| CCL/ZPI/RFQ03/2023 | Supply and Delivery of Washed Peas Coal |
Part 1: QUOTING PROCEDURES
References: CCL/ZPI/FRQ03/2023
References to the Act are to the Public Procurement and Disposal of Public Assets Act [Chapter22:23] and references to the Regulations are to the Public Procurement and Disposal of Public Assets (General) Regulations (Statutory Instrument No. 5 of 2018). The terms and requirements in the Act and Regulations govern the submission of quotations should be read by all potential suppliers.
Preparation of Quotations
You are requested to bid for the supply of the goods specified in the Statement of Requirements below, by completing and returning the following documentation, all submitted documents should be in English language.
- the Statement of Requirements in Part 2.
- A copy of
- Proof of registration with Procurement Regulatory Authority of Zimbabwe in 2023
- Valid Tax Clearance Certificate for local suppliers or its equivalent for foreign suppliers
- CR 6 (List of Directors) for local suppliers or its equivalent for foreign suppliers
- Certificate of Incorporation for local suppliers or its equivalent for foreign suppliers.
- Specification Sheet
- Materials Safety Data Sheet
You are also required to pay the administration fee of USD$400 payable by suppliers for quotations subject to prior review by the Special Procurement Oversight Committee in terms of section 54 of the Act and as set out in Part IV of the Fifth Schedule to the Regulations. Domestic bidders to pay the fees using the official interbank rate of Reserve bank of Zimbabwe on the date of making payment and foreign bidders to pay in United Staes Dollars in the given below FCA Account. The fees are paid directly to the Procurement Regulatory Authority of Zimbabwe, below are their banking details. Suppliers must attach Proof of payment to their quotations. Also, the winning bidder shall pay contract administration fee directly to the Procurement Regulatory Authority of Zimbabwe upon the award and before signing the contract, refer to SI 193 of 2022, extract attached.
DOMESTIC TRANSFERS (LOCAL)
NAME OF ACCOUNT: PROCUREMENT REGULATORY AUTHORITY OF ZIMBABWE
BANK NAME: COMMERCIAL BANK OF ZIMBABWE (CBZ),
BRANCH: KWAME NKRUMAH
ACCOUNT NUMBER: 10721064850020
PURPOSE: REGISTRATIONS, BID
ESTABLISHMENT FEES; TRAINING
FEES; AND ADMIN FEES (Contract,
SPOC & Other Admin Fees)
FCA ACCOUNT (FOREIGN DEPOSITS) PAYMENT
NAME OF ACCOUNT: PROCUREMENT REGULATORY AUTHORITY OF ZIMBABWE.
INSTRUCTIONS: CURRENCY: UNITED STATES DOLLARS (USD)
ACCOUNT NUMBER: 10721064850108
BRANCH SORT CODE: 6101
SWIFT CODE: COBZZWHAXXX
PURPOSE: REGISTRATIONS, BID
ESTABLISHMENT FEES; TRAINING
FEES; AND ADMIN FEES (Contract,
SPOC & Other Admin Fees)
Evaluation of Quotations
Quotations will be evaluated using the following methodology:
- Preliminary examination to confirm that all documents required have been provided, to confirm the eligibility of Bidders in terms of section 28 (1) of the Regulations and to confirm that the Quotation is administratively compliant in terms of section 28 (2) of the Regulations.
- Technical evaluation to determine substantial responsiveness to the specifications in the Statement of Requirements;
- Financial evaluation (comparison of prices)
Quotations failing any stage will be eliminated and not considered in subsequent stages.
Evaluation Criteria
- Eligibility and Administrative- Mandatory (Failure leads to disqualification)
| Evaluation Parameter | Compliant/Non-Compliant |
| ALL BIDS AND SUPPORT DOCUMENTS MUST BE IN ENGLISH LANGUAGE | |
| Bid validity shall be 30 days | |
| Certificate of Incorporation for local bidders/ equivalent for foreign bidders | |
| CR 6 (List of Directors) for local bidders/ equivalent for foreign bidders | |
| Valid Tax Clearance certificate for local bidders/ equivalent for foreign bidders | |
| PRAZ Registration certificate | |
| Specification Sheet | |
| Material Safety Data Sheet |
- Technical evaluation- Shall be done using Technical Specification
| Evaluation Parameter | Compliance/Non-Compliance |
| ALL BIDS AND SUPPORT DOCUMENTS MUST BE IN ENGLISH LANGUAGE | |
| Completed Technical Specifications. Specification sheet and Materials Safety Data Sheet attached shall be used for confirmation of the completed Specification sheet. | See Technical specification sheets attached and comply to all its requirements as stated. |
- Financial evaluation- Shall be done as per table below.
| Evaluation Parameter | |
| ALL BIDS AND SUPPORT DOCUMENTS MUST BE IN ENGLISH LANGUAGE | |
| Prices submitted by bidders | As quoted in the statement of requirements and shall be total cost to Procuring Entity |
| Payment terms given by supplier | PE shall take the most favorable terms |
Lots and Packages
The requirement is not divided into lots and packages, as indicated in Part 2 i.e., Statement of Requirements.
Validity of Quotations
The minimum period for which the supplier’s quotation must remain valid is Thirty (30) days from the deadline for the submission of quotations.
Submission of Quotations.
Quotations must be submitted through email on Company letterhead with banking details to the email address below, no later than the date of the deadline below.
| Date of deadline: | 19 June 2023 @ 1200hours. |
Submission email address: mhlangan@zimphos.co.zw and copy nyamutswak@zimphos.co.zw and mukorerag@zimphos.co.zw
Late submissions will not be accepted.
Currency
Quotations should be priced in United States Dollars. However, payment by the procuring Entity shall be ZWL$ at official RBZ interbank rate on date of making payment.
The currency of evaluation will be United States Dollars. Quotations in other currencies will be converted to this currency for evaluation purposes only, using the exchange rates published by the Reserve Bank of Zimbabwe on the date of the submission deadline, see http://www.rbz.co.zw/.
Statement of Requirements
List of Goods and Price Schedule
Currency of Bid………………….………………………………
| LOTS | Description of Goods | Quantity² | Unit Price3 | Total Price |
| TONNES | [to be provided by the Bidder] | [to be provided by the Bidder] | ||
| 1 | Washed Peas Coal | 4800 |
NB 1: SUPPLIERS MUST STATE PAYMENT TERMS.
NB 2: EVALUATION SHALL BE DONE PER TOTAL PRICE PER LOT.
NB3; SUPPLIERS MUST STATE DELIVERY TERMS (INCORTERMS) & DELIVERY PERIOD
Technical Specification and Compliance Sheet
| Name of Bidder: | |
| Bidder’s Reference Number: |
The Goods and Related Services must comply with following Technical Specifications and Standards:
[Columns a and b are completed by the Procuring Entity. Column c must be completed by the Bidder to indicate the full specification of the items offered and their compliance with the specification required (in Column b)]
| b | c | |
| Item description and full technical Specification required (including applicable standards) | {Confirm full specification of items offered by Bidder and compliance of items to detail in column b} | |
| Fixed Carbon as C, % (m/m) 55.0min | ||
| Ash content, % (m/m) ≤15.0 | ||
| Volatile matter, % (m/m) 20.0-25.0 | ||
| Sulphur as S, % (m/m) 1.0max | ||
| Calorific Value, (MJ/Kg) 27.0min | ||
| Free moisture as H2O, %(m/m) 8.0max | ||
| Particle size +10mm-25mm (≥85.0% of particles to conform to size range) | ||
| Material Safety Data Sheet | ||
| Specification Sheet |
CHEMPLEX CORPORATION RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL QUOTATIONS AT ITS DISCRETION, WITHOUT ASSIGNING ANY REASON WHATSOEVER. CHEMPLEX CORPORATION IS NOT BOUND TO ACCEPT THE LOWEST OFFER OR QUOTATION AND RESERVES THE RIGHT TO CANCEL OR ANNUL THE REQUEST FOR QUOTATION AT ANY TIME.
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