RFQ Supply and Delivery of washed Peas

Details are as specified below:

RFQ NUMBER DESCRIPTION
CCL/ZPI/RFQ03/2023Supply and Delivery of Washed Peas Coal

Part 1: QUOTING PROCEDURES

References: CCL/ZPI/FRQ03/2023

References to the Act are to the Public Procurement and Disposal of Public Assets Act [Chapter22:23] and references to the Regulations are to the Public Procurement and Disposal of Public Assets (General) Regulations (Statutory Instrument No. 5 of 2018).  The terms and requirements in the Act and Regulations govern the submission of quotations should be read by all potential suppliers.

Preparation of Quotations

You are requested to bid for the supply of the goods specified in the Statement of Requirements below, by completing and returning the following documentation, all submitted documents should be in English language.

  1. the Statement of Requirements in Part 2.
  2. A copy of
  3. Proof of registration with Procurement Regulatory Authority of Zimbabwe in 2023
  4. Valid Tax Clearance Certificate for local suppliers or its equivalent for foreign suppliers
  5. CR 6 (List of Directors) for local suppliers or its equivalent for foreign suppliers
  6. Certificate of Incorporation for local suppliers or its equivalent for foreign suppliers.
  7. Specification Sheet
  8. Materials Safety Data Sheet

You are also required to pay the administration fee of USD$400 payable by suppliers for quotations subject to prior review by the Special Procurement Oversight Committee in terms of section 54 of the Act and as set out in Part IV of the Fifth Schedule to the Regulations. Domestic bidders to pay the fees using the official interbank rate of Reserve bank of Zimbabwe on the date of making payment and foreign bidders to pay in United Staes Dollars in the given below FCA Account. The fees are paid directly to the Procurement Regulatory Authority of Zimbabwe, below are their banking details. Suppliers must attach Proof of payment to their quotations.  Also, the winning bidder shall pay contract administration fee directly to the Procurement Regulatory Authority of Zimbabwe upon the award and before signing the contract, refer to SI 193 of 2022, extract attached.

DOMESTIC TRANSFERS (LOCAL)

 NAME OF ACCOUNT: PROCUREMENT REGULATORY AUTHORITY OF ZIMBABWE

BANK NAME: COMMERCIAL BANK OF ZIMBABWE (CBZ),

BRANCH: KWAME NKRUMAH

ACCOUNT NUMBER: 10721064850020

PURPOSE: REGISTRATIONS, BID
ESTABLISHMENT FEES; TRAINING
FEES; AND ADMIN FEES (Contract,
SPOC & Other Admin Fees)

FCA ACCOUNT (FOREIGN DEPOSITS) PAYMENT

NAME OF ACCOUNT: PROCUREMENT REGULATORY AUTHORITY OF ZIMBABWE.
INSTRUCTIONS: CURRENCY: UNITED STATES DOLLARS (USD)
ACCOUNT NUMBER: 10721064850108

BRANCH SORT CODE: 6101

SWIFT CODE: COBZZWHAXXX
PURPOSE: REGISTRATIONS, BID
ESTABLISHMENT FEES; TRAINING
FEES; AND ADMIN FEES (Contract,
SPOC & Other Admin Fees)

Evaluation of Quotations

Quotations will be evaluated using the following methodology:

  1. Preliminary examination to confirm that all documents required have been provided, to confirm the eligibility of Bidders in terms of section 28 (1) of the Regulations and to confirm that the Quotation is administratively compliant in terms of section 28 (2) of the Regulations.
  2. Technical evaluation to determine substantial responsiveness to the specifications in the Statement of Requirements;
  3. Financial evaluation (comparison of prices)

Quotations failing any stage will be eliminated and not considered in subsequent stages.

Evaluation Criteria

  1. Eligibility and Administrative- Mandatory (Failure leads to disqualification)
Evaluation ParameterCompliant/Non-Compliant
ALL BIDS AND SUPPORT DOCUMENTS MUST BE IN ENGLISH LANGUAGE
Bid validity shall be 30 days 
Certificate of Incorporation for local bidders/ equivalent for foreign bidders 
CR 6 (List of Directors) for local bidders/ equivalent for foreign bidders 
Valid Tax Clearance certificate for local bidders/ equivalent for foreign bidders 
PRAZ Registration certificate 
Specification Sheet 
Material Safety Data Sheet 
  1. Technical evaluation- Shall be done using Technical Specification
Evaluation ParameterCompliance/Non-Compliance
ALL BIDS AND SUPPORT DOCUMENTS MUST BE IN ENGLISH LANGUAGE
Completed Technical Specifications. Specification sheet and Materials Safety Data Sheet attached shall be used for confirmation of the completed Specification sheet.See Technical specification sheets attached and comply to all its requirements as stated.  
  1. Financial evaluation- Shall be done as per table below.
Evaluation Parameter 
ALL BIDS AND SUPPORT DOCUMENTS MUST BE IN ENGLISH LANGUAGE
Prices submitted by biddersAs quoted in the statement of requirements and shall be total cost to Procuring Entity
Payment terms given by supplier  PE shall take the most favorable terms

Lots and Packages

The requirement is not divided into lots and packages, as indicated in Part 2 i.e., Statement of Requirements.

Validity of Quotations

The minimum period for which the supplier’s quotation must remain valid is Thirty (30) days from the deadline for the submission of quotations.

Submission of Quotations.

Quotations must be submitted through email on Company letterhead with banking details to the email address below, no later than the date of the deadline below.

Date of deadline:19 June 2023 @ 1200hours. 

Submission email address:            mhlangan@zimphos.co.zw and copy nyamutswak@zimphos.co.zw and mukorerag@zimphos.co.zw

Late submissions will not be accepted.

Currency

Quotations should be priced in United States Dollars. However, payment by the procuring Entity shall be ZWL$ at official RBZ interbank rate on date of making payment.

The currency of evaluation will be United States Dollars.  Quotations in other currencies will be converted to this currency for evaluation purposes only, using the exchange rates published by the Reserve Bank of Zimbabwe on the date of the submission deadline, see http://www.rbz.co.zw/.

                Statement of Requirements

List of Goods and Price Schedule

Currency of Bid………………….………………………………                                                     
LOTSDescription of GoodsQuantity²Unit Price3Total Price
  TONNES[to be provided by the Bidder][to be provided by the Bidder]
1Washed Peas Coal4800  

NB 1: SUPPLIERS MUST STATE PAYMENT TERMS.

NB 2: EVALUATION SHALL BE DONE PER TOTAL PRICE PER LOT.

NB3; SUPPLIERS MUST STATE DELIVERY TERMS (INCORTERMS) & DELIVERY PERIOD

     Technical Specification and Compliance Sheet

Name of Bidder: 
Bidder’s Reference Number: 

The Goods and Related Services must comply with following Technical Specifications and Standards:

[Columns a and b are completed by the Procuring Entity.  Column c must be completed by the Bidder to indicate the full specification of the items offered and their compliance with the specification required (in Column b)]

 bc
 Item description and full technical Specification required (including applicable standards){Confirm full specification of items offered by Bidder and compliance of items to detail in column b}
 Fixed Carbon as C, % (m/m)                           55.0min 
Ash content, % (m/m)                                    ≤15.0 
Volatile matter, % (m/m)                                20.0-25.0 
Sulphur as S, % (m/m)                                     1.0max 
Calorific Value, (MJ/Kg)                            27.0min 
Free moisture as H2O, %(m/m)                        8.0max 
Particle size  +10mm-25mm (≥85.0% of particles to conform to size range) 
Material Safety Data Sheet 
Specification Sheet 

CHEMPLEX CORPORATION RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL QUOTATIONS AT ITS DISCRETION, WITHOUT ASSIGNING ANY REASON WHATSOEVER. CHEMPLEX CORPORATION IS NOT BOUND TO ACCEPT THE LOWEST OFFER OR QUOTATION AND RESERVES THE RIGHT TO CANCEL OR ANNUL THE REQUEST FOR QUOTATION AT ANY TIME.

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