Transportation Of Fertilizers

Closing Date: 28 April 2023 @ 1000hours.This document is a request for quotation inviting reputable service providers for Transportation of Fertilizers from ZimPhos to Chegutu GMB.

Details are as specified below:

RFQ NUMBER DESCRIPTION
CCL/ZPITRANS/02/2023Transportation of 50kgs bagged Fertilizers from ZimPhos Msasa to Chegutu GMB.

Part 1: Bidding Procedures

References: CCL/ZPITRANS/02/2023

References to the Act are to the Public Procurement and Disposal of Public Assets Act [Chapter22:23] and references to the Regulations are to the Public Procurement and Disposal of Public Assets (General) Regulations (Statutory Instrument No. 5 of 2018).  The terms and requirements in the Act and Regulations govern the submission of quotations should be read by all potential suppliers.

Preparation of Quotations

You are requested to bid for the supply of the goods specified in the Statement of Requirements below, by completing and returning the following documentation, all submitted documents should be in English language.

  1. the Statement of Requirements in Part 2.
  2. A copy of
  3. Proof of registration with Procurement Regulatory Authority of Zimbabwe in 2023.
  4. Valid Tax Clearance Certificate for local suppliers or its equivalent for foreign suppliers
  5. CR 6 (List of Directors) for local suppliers or its equivalent for foreign suppliers
  6. Certificate of Incorporation for local suppliers or its equivalent for foreign suppliers.
  7. Evidence of generation of Fiscalised Tax Invoice (Attach a sample of fiscalised tax invoice generated in 2023).

Evaluation of Quotations

Quotations will be evaluated using the following methodology:

  1. Preliminary examination to confirm that all documents required have been provided, to confirm the eligibility of Bidders in terms of section 28 (1) of the Regulations and to confirm that the Quotation is administratively compliant in terms of section 28 (2) of the Regulations.
  2. Technical evaluation to determine substantial responsiveness to the specifications in the Statement of Requirements;
  3. Financial evaluation (comparison of prices)

Quotations failing any stage will be eliminated and not considered in subsequent stages.

Evaluation Criteria

  1. Eligibility and Administrative- Mandatory (Failure leads to disqualification)
Evaluation ParameterCompliant/Non-Compliant
ALL BIDS AND SUPPORT DOCUMENTS MUST BE IN ENGLISH LANGUAGE
Bid validity shall be 30 days 
Certificate of Incorporation 
Valid Tax Clearance certificate 
PRAZ Registration certificate 
Sample of Fiscalised Tax Invoice generated in 2023 
  1. Technical evaluation- Shall be done using Statement of requirement.
Evaluation ParameterCompliant/Non-Compliant
ALL BIDS AND SUPPORT DOCUMENTS MUST BE IN ENGLISH LANGUAGE
Completed Statement of requirements.See Statement of requirements
  1. Financial evaluation- Shall be done as per table below.
Evaluation ParameterCompliant/Non-compliant
ALL BIDS AND SUPPORT DOCUMENTS MUST BE IN ENGLISH LANGUAGE
Prices submitted by biddersAs quoted in the price schedule and shall be total cost to Procuring Entity.

Validity of Quotations

The minimum period for which the supplier’s quotation must remain valid is Thirty (30) days from the deadline for the submission of quotations.

Submission of Quotations.

Quotations must be submitted through email on Company letterhead with banking details to the email address below, no later than the date of the deadline below.

Date of deadline:28 April 2023 @ 1000hours. 

Submission email address:            mhlangan@zimphos.co.zw and copy nyamutswak@zimphos.co.zw

Late submissions will not be accepted.

Currency

Quotations should be priced in United States Dollars. However, payment by the procuring Entity shall be in ZWL$ at RBZ official interbank rate.

The currency of evaluation will be United States Dollars.  Quotations in other currencies will be converted to this currency for evaluation purposes only, using the exchange rates published by the Reserve Bank of Zimbabwe on the date of the submission deadline, see http://www.rbz.co.zw/.

List of Goods and Price Schedule

Currency of Bid:………………….……..

LOT 1          – MAPG

LOTSDescription of GoodsQuantity²Unit Price3Total Price
  TONNES[to be provided by the Bidder][to be provided by the Bidder]
1Transportation of 50kgs Bagged Fertilizers from ZimPhos Masasa to Chegutu GMB1 000  
VAT 15% 
TOTAL COSTS 

NB 1: SUPPLIERS MUST STATE PAYMENT TERMS.

NB 2: EVALUATION SHALL BE DONE PER TOTAL PRICE PER LOT.

Part 2: Statement of Requirements

The following specific requirements for the Non-Consulting Services to be procured complement, supplement, or amend the provisions in the Bidding Procedures.  Whenever there is a conflict, the provisions set out below prevail over those in the Bidding Procedures.

Transportation of 50kg Bagged Fertilizer from ZimPhos Industries Msasa to Chegutu GMB Depot.

SubjectRequirement
Services to be performedTransportation of 50kg Bagged Fertilizer from ZimPhos Msasa to Chegutu GMB Depot.
Location(s)Loading at ZimPhos Manufacturing plant off Mutare Road and deliver to Chegutu GMB Depot.
Time of performanceAs and when required initiated by the instruction of Chemplex Employee through an official purchase order.
Duration of contractOne month
Manpower Truck Driver- for processing delivery notes, and other operational schedules as per Chemplex working procedures.  
Equipment30-36-ton Bulk trailers.Tarpaulins in good condition to cover product
ResourcesTo finance the toll fees at the bidders’ expense Demonstration of capacity to avail fuel during the operation of the contract.
Other requirementsThree reference letter demonstrating direct performance in moving bulk products. PRAZ Certificate of registration
Supervision of performanceSupervision of the work would be done through the office of the Logistics Officer at Zimphos.

CHEMPLEX CORPORATION RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL QUOTATIONS AT ITS DISCRETION, WITHOUT ASSIGNING ANY REASON WHATSOEVER. CHEMPLEX CORPORATION IS NOT BOUND TO ACCEPT THE LOWEST OFFER OR QUOTATION AND RESERVES THE RIGHT TO CANCEL OR ANNUL THE REQUEST FOR QUOTATION AT ANY TIME.

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